Purchasing/Receiving, Inventory Control, Sales Order Processing

These three modules, along with the GAAP General Ledger, control the inventory records and provide management with the tools necessary to regulate stock levels.  Data may be automatically interfaced to the Accounts Receivable module for aging, payment application, statement, printing, etc.  Each of these modules automatically links with each other and also with the General Ledger.

No need to perform any summary Journal Voucher posting in order to update sales, cost-of-sales, and inventory net worth accounts – GAAP does it for you.  Special features of these modules include:

• Full Inventory Processing at the raw material, sub-assembly and finished goods levels allowing for simultaneous “off-the-shelf” and “MRP” control

• Multiple Inventory Locations (up to 99) with transaction posting of sales, receipts, transfers, and adjustments to any location.  Physical may also be taken independently by location.

• A “work-in-progress” status allows the user to “allocate” inventory items or enter sales and receiving activity immediately, without physically adjusting the quantity-on-hand until a future time.

• Inventory Keys may be up to twenty characters in length and all values (quantity and unit cost/price) may be up to 4 decimals

• Multiple discount and pricing structure-Based on effective date, the user may specify vendor billing, discount-to-net cost and five-level markup or markdown selling price matrix.  There is no limit on the number of effective dates; the dates may be in the future, and the selling price matrix may be based on given percentage rates or dollar values.

• Product and line code selection -Global discount and selling price changes as well as physical inventory tally sheet printing may be done not only for selected locations, but also for selected inventory product and line codes as well.

• Inventory physical-to-actual variance quantities automatically update the variance G/L account via Journal Voucher and the cost variance G/L via Account Payable vouchers.

• Price Lists and Price Change audit trail reports- by location and user-specified effective dates.

• Encumbrances may be calculated from the open Purchase Orders and posted to the General Ledger for reporting in the Financial Statements and the Ledger Status reports (include encumbrance, accrual, closing and actual expenses information as compared to budgets).

• Purchase Order printing and reprinting – Open PO’s report with vendor cross reference – Ability to cancel and substitute PL lines; have multiple receiving dates against the same PO, and “close” PO’s at any time.  PO’s automatically link to the Accounts Payable and Inventory Control modules.

• Get Receiving Reports daily and get monthly summary and detail Inventory Receiving Reports by PO and Inventory item.  Report indicates quantities ordered, received, sold, backordered, and returned.

• Sales order invoicing may be free-form and with or without any interface to the Inventory Control module.  May open a work order, print price quotes and then create invoices from the same work order.  All invoice entries are automatically fed to the General Ledger and the Accounts Receivable modules.

• Form Control Built-In report/program generators allow you to define your own forms to be used within these modules.  Unique forms may be defined by location for Sales Invoice printing, A/R Statement generation and Purchase Order printing.

• Delivery schedules are produced based on shipping information in order to anticipate inventory requirements by date.